Wedding Expenses Checklist

Use this checklist to make sure no wedding expense slips through the cracks. It covers every category the calculator includes, so you can track what you have booked and what still needs attention.

Venue

  • Ceremony and reception space
  • Rental fee or minimum spend
  • What is included (tables, chairs, catering)

Catering and bar

  • Meal and per-person pricing
  • Cocktail hour and appetizers
  • Bar service and beverages
  • Dessert and cake

Photography and videography

  • Coverage hours
  • Photographer and videographer
  • Albums, highlights, and raw files

Entertainment

  • DJ, band, or DIY setup
  • Ceremony and reception coverage
  • Lighting and sound add-ons

Florals and décor

  • Bouquets and boutonnieres
  • Centerpieces and ceremony installations
  • Candles and decorative details

Attire and beauty

  • Wedding dress and alterations
  • Groom attire
  • Hair, makeup, and trials

Rentals

  • Tables, chairs, and linens
  • Dance floor and lighting
  • Tents or outdoor equipment

Stationery

  • Save-the-dates
  • Invitations and programs
  • Postage

Transportation and lodging

  • Couple and wedding party transport
  • Guest transportation
  • Lodging for VIPs

Planning and ceremony

  • Planner or day-of coordinator
  • Officiant
  • Cultural or religious elements

Taxes, fees, and gratuities

  • Sales tax and service charges
  • Vendor gratuities
  • Overtime and delivery fees

Using this checklist

Work through each category and mark off items as you book them. For any category you are unsure about, the Wedding Cost Calculator can show you what it typically costs based on your selections. Pair this checklist with our budget breakdown guide to allocate amounts, and our hidden costs guide to catch the expenses couples forget.

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